INSUBCONTINENT EXCLUSIVE:
Experienced business owners and novices alike appreciate that taking on and managing work-based projects can be a time-consuming drain on
You’ll often have tough deadlines to work towards, and completing projects on time can be hard to organise efficiently.The traditional
methods of project management just aren’t good enough anymore
Typing information into spreadsheets, using word processing software to compile notes, and recording meeting minutes on paper are tasks that
take an enormous amount of time.But there’s a new wave of project management tools that have the ability to change this and make
organising your projects far simpler
And in many cases, they can let you perform a ton of useful things - such as delegating tasks, creating trackable to-do lists and accessing
progress reports - in one easy-to-handle piece of software
In this article, we’re going to look at some of the best project management solutions for your business.1
TrelloA well-known cross-platform project management solutionPlatforms: Web, Android, iOS | Project tracking: No | File sharing: Documents,
videos and images | Premium version: YesCross-platform supportCloud-basedNot security-focusedMay be too consumer-oriented for someOver the
last few years, Trello has emerged as one of the most popular project management applications
It lets you organise all of your work-based and personal projects through a computer, tablet or smartphone. You’re able to set up boards
to organise everything you’re working on, delegate tasks among colleagues, get customised workflows, add to-do lists within task cards,
attach files and comment on items
The idea is that you manage all aspects of a project within the app, regardless of whether it’s team-based or individual.Both Windows and
Mac desktops are supported, with mobile apps available on Android and iOS devices; there’s even a version that’s been optimised
specifically for the iPad Pro
The latter sports a larger canvas and a variety of handy email shortcuts to speed up projects
It’s free to download to give it a spin, and can be used on the free tier, although there is a 10MB limit on the size of file
attachments.The next tier up is the Business Plan that supports attachments up to 250MB, and offers additional features for $9.99 (around
£7, AU$13) per month, including one day email support, and integration with other services such as Google Hangouts and Slack.2
AsanaHas an emphasis on teams and trackingPlatforms: Web, Android, iOS | Project tracking: Yes | File sharing: Documents and media files |
Premium version: YesHandy tracking functionsCloud-basedNo clear security featuresTeam-orientedAsana, like Trello, is another project
management solution you may have heard of – even if you haven’t used the service in the past
While it offers a ton of handy features to boost productivity, there’s a bigger emphasis placed on tracking.The app lets you create to-do
lists and reminders so you always meet deadlines, plus you can add due dates, colleagues, instructions to tasks, and comment on items
You can even share images from other apps (like Google Drive) directly to Asana
And more importantly, you can actually track everything you and your colleagues work on in a bid to ensure the project is running smoothly
and to schedule.If you’re concerned with who is working on certain projects, then you can bring up a list of teams and individuals, and
there’s also a search functionality so you can find completed tasks easily.Asana is free to download on Android and iOS devices
The service offers a free tier, but this limits projects to only 15 team members, with basic dashboards
Step up to the premium tier, and for $9.99 (around £7, AU$13) per person per month, you get unlimited usage with no team member limit, and
more functionality including the new timeline feature.3
PodioA communication-first app for generating project ideasPlatforms: Web, Android, iOS | Project tracking: Yes | File sharing: Dropbox and
Google Drive integration | Premium version: Yes, and in-app purchases on mobileThe option of in-app purchasesUseful IM functionReport
feature would be handyPremium plans are expensivePodio has been designed for professionals who are always working on multiple projects and
More than 400,000 businesses and teams from across the world are using it, including the likes of Sony, Volvo and the NFL. With the Podio
app, you have the ability to create tasks and customise them based on your workflow, taking into account deadlines and responsibilities, and
there’s a built-in instant messaging function which you can use to share ideas and see how others are getting on with delegated tasks
It’s also handy for getting quick feedback without having to send several emails.There are integrations with third-party services such as
Dropbox and Google Drive, meaning you can share content quickly and easily
Podio is available in a number of additional languages, including French, German, Danish, Chinese, Spanish and Russian.It’s free to
download the app, with the option of accessing in-app purchases
On the web, there is a free tier with a limit of up to five team members, with the basic plan starting from $9 (around £6, AU$12) per
BasecampAn effective tool for collaborating on projectsPlatforms: Web, Android, iOS | Project tracking: Progress reports | File sharing:
Documents, videos and images | Premium version: YesThe ability to create group chatsA weighty veteran solutionExpensiveDoesn’t quite cover
every baseBasecamp is one of the oldest project management solutions, having been around for more than ten years, building a reputation
which makes it a highly credible tool for businesses that work on big projects.The latest version of the app offers a variety of helpful
features, including the ability to send direct messages for quick discussions, set up a schedule so you only get notifications within work
hours, and show your appreciation for colleagues by clicking an applause button
Basecamp avoids a fragmented workflow, and as the firm says, it keeps “discussions, tasks, files, schedules and chat in one place”.There
are some nifty functions for dealing with clients, too
For instance, you can easily save and track client feedback and approvals, and you can also get reports on how projects are going
And when you want to collaborate with others, you can create group chats
While the app is free to download, there is only one business plan that costs a pricey $99 (around £70, AU$130) per month.5
EvernoteThe ultimate digital assistantPlatforms: Web, Android, iOS | Project tracking: No | File sharing: Images, audio and video | Premium
version: YesSearchable notes and listsScanning featureAnalytical features would be handyLack of communication featuresEvernote is one of the
most reputable apps for boosting productivity, both on a personal and professional level
And while it’s not strictly a full-on project management app, we believe it’s worth mentioning on the strength of being a great
companion app when it comes to managing a ton of complex, time-sensitive business projects and tasks.The app gives you all the tools you
could possibly require in order to keep organised and stay on top of tasks
You can write and save project ideas as notebooks, checklists, searchable notes and to-do lists
However, they needn’t just be text-based, as there’s the option of adding sketches, video, audio, PDFs and web clippings.Everything is
synced across devices via the cloud, and you can use your smartphone’s camera to scan items such as business cards and handwritten notes
The premise here is that Evernote acts almost like a personal assistant
The entry-level paid-for Evernote Plus plan costs $34.99 (around £25, AU$45) per year, which is affordable for the services
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